Hire an Offshore Admin Assistant
Hire and onboard an experienced offshore admin assistant. We make sure that you get a reliable remote administrative assistant so you can focus on what matters most.
How hiring an admin assistant works with A Team Overseas
A membership that finds, places and supports Philippines-based executive, operations and marketing assistants who work on the client's payroll.
- Membership
- $500/month, up to 3 placements a year and 1 free replacement.
- Your assistant
- Paid directly by the client, $1,200–2,000/month for full-time engagements, by experience tier, agreed before placement.
- First month
- The paid trial month starts on the assistant's first day. The first invoice is issued that day and is due within 7 days. No early-exit fee applies if you leave at the end of the trial month.
- After the trial
- An annual membership commitment starts in month two. Early exit after the trial requires 30 days' written notice, with fees owed through the notice period, plus an early-exit fee equal to the lesser of 3 months' membership fees or the remaining year's membership fees (a maximum of $1,500 at $500/month).
- Extras
- Optional add-ons, not included in the membership-plus-assistant-pay total: Managed Payments ($150/month) and security covering VPN and MDM tools ($100/month).
- Working hours
- We match working hours to any timezone, including US, Australia, UK and Asia hours. Candidates are told the required hours before meeting you, and we only propose people available for those hours.
- Reporting
- We do not provide screen monitoring. Assistants send an end-of-day report. Any more detailed time tracking must be agreed between you and your assistant.
- Talent
- We specialize in more senior talent: mid-level assistants who are resourceful, proactive, reliable and AI-enabled.
- Matching
- A shortlist of 2–4 candidates (resume, rate, fit notes, intro video), usually in the first week, with a 1–2 week match target.
- Support
- Check-ins weekly in month one, then every two weeks or monthly through day 90, then as needed.
- Best for
- Founders and small teams with named, recurring work who want a guided start, including first-time remote hires.
Talent trusted by fast moving startups and agencies
Versatile offshore admin assistants to streamline your office.
- Organize and maintain files and databases confidentially
- Manage calendars, set up meetings, and modify appointments
- Generate reports, presentations, and meeting minutes
- Handle emails and phone calls professionally
- Navigate software to identify and resolve errors
Darren Shaw
Founder & CEO @ Whitespark
Proactive Talent Makes Working With an Admin Assistant Easier
- Understanding of admin assistant workflows
- Proactive problem-solving and task management
Admin Assistant Job Description
An Admin Assistant from A Team Overseas takes care of the small but essential tasks that keep your business organized. They manage schedules, documents, and communication, ensuring you stay focused on high-priority work without distractions.
- Calendar & Meeting Coordination – Schedule, confirm, and follow up on meetings.
- Inbox & Documentation Management – Organize emails, files, and reports.
- General Administrative Support – From data entry to travel bookings, they handle it all.
- Proactive Problem-Solving – Spot inefficiencies and improve processes.
- Flexible & Adaptable – Willing to take on new tasks as needed to support your business.
What our clients say
Our clients love working with us. Here are some of their testimonials.
Nate Matherson
Co-Founder & CEO @ Positional
Darren Shaw
Founder & CEO @ Whitespark
Brian Scherer
Founder @ HeyCounsel
Kevin Indig
Growth Advisor @ Hims, Toast, Reddit, and more
Shreenath Regunathan
Co-Founder @ Starlight
Georgia Austin
Founder @ Wordbrew
Admin Assistant FAQs
Keeps documents, data entry, scheduling, invoicing and back-office admin organized and on time.
A $500/month membership, plus the assistant's pay. Paid directly by the client, $1,200–2,000/month for full-time engagements, by experience tier, agreed before placement. Part-time hires are available. The membership is the same $500/month; the assistant's part-time pay is agreed before placement.
A shortlist of 2–4 candidates (resume, rate, fit notes, intro video), usually in the first week, with a 1–2 week match target.
The paid trial month starts on the assistant's first day. The first invoice is issued that day and is due within 7 days. No early-exit fee applies if you leave at the end of the trial month. Check-ins weekly in month one, then every two weeks or monthly through day 90, then as needed.
- You have a repeatable set of work today and want the same person to grow into owning more of an operational lane, with you setting direction.
- You want someone to own AI and systems inside that lane: rolling out tools, automating recurring steps and helping your team use them.
- You'd like help making the relationship work: what to hand over, how to communicate and how to start. That's common for a first remote hire, or after a past hire or agency didn't work out.
- Your work has a clear loop someone can own, like customer updates and issue flagging, proposals and bookings, or reporting and SOPs.
- You'll direct the assistant and give feedback, and you want us coaching both of you through the first 90 days.
- A part-time "right hand" expected to own strategy across marketing, operations and personal tasks all at once
- A director or manager for a function you haven't defined yet
- Finished deliverables from us without directing anyone (a done-for-you service)
- Agency-provided screen monitoring of an assistant
- A budget below the membership plus the assistant’s pay
Meet a shortlist of 2–4 assistants, usually in your first week
Philippines-based executive, operations and marketing assistants on your payroll, with check-ins through your first 90 days.
Book a Discovery Call